III. F. Logistics
Once the members of the evaluation team have been recruited, logistical arrangements need to be made for the visits of the team members. This may include arranging visits to Headquarters, Field Offices and specific operational sites, arranging meetings with key stakeholders, booking transportation and hotels and providing translation and interpretation services when needed.
Local holidays and any obstacles to movement (for example, security reasons) should be taken into account so as to avoid delays during the field visits.
Background documentation (such as baseline data, project progress reports and other regular reporting data) should also start being gathered at an early stage, as some of the material might not be easily accessible. Too often, evaluators spend valuable and scarce time searching for relevant documents that could have been collected by Project Managers before the start of the evaluation.