Evaluation Handbook

IV. B. Evaluation Team Briefing

 

It is often misunderstood that safeguarding the independence of an evaluation means not interfering with the evaluation teams. On the contrary, the success of the evaluation depends on the level of cooperation and support rendered by IEU and by UNODC staff to the evaluation team, in particular at the onset of the evaluation.

The evaluation briefing, which often takes place at Headquarters, establishes the initial contact between the evaluation team and the Core Learning Partners, including the Project Manager. IEU adopts the role of facilitator during the briefing and introduces the evaluation team to the partners and stakeholders.

The key role of IEU during the briefing consists of the following:

- Lead the process;
- Discuss with the evaluators the purpose and scope of the evaluation and explain expectations of UNODC and its stakeholders in terms of the required standards for the quality of the process and the evaluation products;
- Provide relevant evaluation policy guidelines including the quality standards for evaluation reports, UNODC evaluation policy, and UNEG norms and standards for evaluation in the UN system [1]. In particular, evaluators must understand the requirement to follow ethical principles as expressed in the UNEG ethical guidelines for evaluators;
- Quality assure the evaluation process and provide comments on the inception report with elaborated evaluation methodology prepared by the evaluation team.

The key role of the Project Manager and of the Core Learning Partners, including relevant UNODC staff, during the briefing consists of the following:

Ensure that all information is made available to the evaluators. If they encounter any difficulty in obtaining information that is critical for the conduct of evaluation, provide necessary support to the extent possible;
- Provide a preliminary list and contact information of stakeholders whom they should meet. However, the evaluation consultants are ultimately responsible for identifying whom to meet and UNODC cannot interfere with their decision.

The key role of the evaluation team during the briefing consists of the following:

Receive inputs from the stakeholders in the formulation of the evaluation questions, seek clarifications in the ToR, and exchange ideas about the ways in which the evaluation will be carried out;
- Discuss the inception report with IEU and the relevant UNODC staff, and finalize it.

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[1] UNEG, 'Norms for Evaluation in the UN System', 2005. Available at: http://www.unevaluation.org/unegnorms. UNEG, 'Standards for Evaluation in the UN System', 2005. Available at: http://www.unevaluation.org/unegstandards.

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Table of Contents
Acronyms
Foreword
Introduction
Chapter I: Defining Core Concepts
Chapter II: Planning an Evaluation at the Design Stage
Chapter III: Managing an Independent Project Evaluation

Chapter IV: Undertaking an In-depth Evaluation

Chapter IV Tools:
Chapter V: Undertaking a Participatory Self-Evaluation
Chapter VI: Using the Evaluation
Annexes
Annex I: Evaluation Glossary
Annex II: UNEG Norms
Annex III: UNEG Standards
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Chapter IV: Undertaking an In-depth Evaluation
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