Evaluation Handbook

Chapter V: Undertaking a Participatory Self-Evaluation

 

IMPORTANT INFORMATION ON PARTICIPATORY SELF-EVALUATIONS:

In line with the Special Message of 31 July 2014 ( please click here), the participatory self-evaluation modality will no longer be an option for projects at UNODC.

From 01 July 2014 onwards, only two types of evaluation will exist at UNODC: Independent Project Evaluations and In-Depth Evaluations. Therefore, all new projects, even with an overall budget below USD 1,000,000, need to plan for and reserve sufficient funding for an Independent Project Evaluation.
In order to ensure a smooth transition, all PSEs, which have already been planned to take place in 2014 in line with previous consultation with IEU can be conducted until 31 December 2014.

Participatory Self-Evaluations (PSE) promote self-learning, foster transparency, enhance ownership of evaluation results and commitment to implementing recommendations. They provide the team managing a project with an opportunity to take a step back and reflect on a project, to examine what it has done and how it has done it, to learn from that implementation experience and to improve project management. Participatory Self-Evaluations strengthen annual monitoring and help to create a culture of evaluation.

UNODC Self-Evaluation process is a participatory one as it allows stakeholders (i.e. those who are involved in or benefitting from the project) to present their assessments of UNODC results.

A. Background

It is recommended that Participatory Self-Evaluation reports are submitted in ProFi by Project Managers close to the end of the project, in accordance with the present guidelines and template.

Project Managers and stakeholders can however use the Participatory Self-Evaluation at their discretion and at any point in time of implementation to record good practices, lessons learned, unexpected results, or even operational difficulties and problems which may influence the project's future achievements.

B. Flowcharts for Producing Participatory Self-Evaluation Reports

Considering that Participatory Self-Evaluations have to be undertaken in a participatory manner through the stakeholders' written or oral response, the process needs to be planned for at least 2 to 3 months in advance. The process for each form of Participatory Self-Evaluation is described in a flowchart.

C. Guidelines for Producing Participatory Self-Evaluation Reports

The Project Manager has to initiate the Participatory Self-Evaluation process in ProFi. It should be noted that only the Project Manager (as indicated in ProFi) can initiate the process. The Project Manager can however decide to delegate parts of the exercise to the Headquarters Focal Person. It is their responsibility to coordinate in this regard.

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Table of Contents
Acronyms
Foreword
Introduction
Chapter I: Defining Core Concepts
Chapter II: Planning an Evaluation at the Design Stage
Chapter III: Managing an Independent Project Evaluation

Chapter IV: Undertaking an In-depth Evaluation

Chapter V: Undertaking a Participatory Self-Evaluation

Chapter V Tools:
Chapter VI: Using the Evaluation
Annexes
Annex I: Evaluation Glossary
Annex II: UNEG Norms
Annex III: UNEG Standards
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Chapter V: Undertaking a Participatory Self-Evaluation 
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