Evaluation Handbook

VI. B. Dissemination of Evaluation Reports

 

As part of UNODC commitment to transparency, evaluation reports are to be disseminated to relevant stakeholders and all participants of the evaluation process.

The purpose of disseminating evaluation reports is to ensure that the potential evaluation users, beyond those that have been involved in the evaluation process, are aware of the evaluation findings, conclusions and recommendations made.

However, users often find evaluation reports too long and not easily accessible. Therefore, lessons and results from the evaluations can be 'packaged' in the form of a targeted dissemination products to meet the needs of the various users.

In order to effectively target the various users, there should be a thorough analysis of who the potential users of evaluation results and lessons are, what they do, what their information needs are, how their learning takes place, and what kinds of communication and knowledge products are most suitable to achieve the objective of sharing knowledge.

In order to optimize the utilization of evaluations, dissemination products should be translated into local languages whenever possible. At a minimum, the Executive Summary of the evaluation report and the evaluation brief should be translated into English. Additionally, the language used in the product should be appropriate for the technical levels of the evaluation users. It is best to avoid technical jargon and heavy acronym usage.

The following ways are used to disseminate the final evaluation report to the users of the evaluation:

1.   Simultaneous transmission to Member States and UNODC Management by IEU;
2. Posting by IEU on the UNODC/IEU website;
3. Distribution by Project Manager or Field Office among appropriate stakeholders and to the CLP;
4. Evaluation briefs produced by IEU;
5. Workshop presenting the evaluation.
In case of Independent Project Evaluations, once the report has been finalized and cleared by IEU, it is the responsibility of the Project Manager to distribute the report to various stakeholders (CLP, implementing partners, donors etc). IEU posts the report on the UNODC/IEU website.

In case of In-depth Evaluations, the final report (including the Management Response) is submitted simultaneously to UNODC Management and Member States and posted on the UNODC/IEU public website to make it accessible to the general public.

In both cases, Independent Project Evaluations and In-Depth Evaluations, all stakeholders involved in the evaluation process and other interested parties should at least receive an electronic copy of the evaluation reports.

A workshop may be organized to discuss the final evaluation report, including follow-up to evaluation recommendations. This provides stakeholders with an opportunity to fully appreciate the value of the evaluation by receiving additional information and explanations. Such a workshop should be, however, planned in advance and funding reserved accordingly.

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Table of Contents
Acronyms
Foreword
Introduction
Chapter I: Defining Core Concepts
Chapter II: Planning an Evaluation at the Design Stage
Chapter III: Managing an Independent Project Evaluation
Chapter IV: Undertaking an In-depth Evaluation
Chapter V: Undertaking a Participatory Self-Evaluation

Chapter VI: Using the Evaluation

Chapter VI Tools:
Annexes
Annex I: Evaluation Glossary
Annex II: UNEG Norms
Annex III: UNEG Standards
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Chapter VI: Using the Evaluation
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