Evaluation in the Project/Programme Cycle

Evaluation is often seen as an "end of project cycle" exercise. Evaluation, however, plays a distinct role at all stages of the project cycle.

IMPORTANT INFORMATION ON PARTICIPATORY SELF-EVALUATIONS:

 

In line with the Special Message of 31 July 2014 ( please click here), the participatory self-evaluation modality will no longer be an option for projects at UNODC.

 

From 01 July 2014 onwards, only two types of evaluation will exist at UNODC: Independent Project Evaluations and In-Depth Evaluations. Therefore, all new projects, even with an overall budget below USD 1,000,000, need to plan for and reserve sufficient funding for an Independent Project Evaluation.
In order to ensure a smooth transition, all PSEs, which have already been planned to take place in 2014 in line with previous consultation with IEU can be conducted until 31 December 2014.

 

Strategy Setting and Programme Development

Evaluation is part of the project cycle and is planned for at the design stage for all UNODC projects and programmes. 

Findings of evaluation reports is a precious input into the decision-making and planning processes. Evaluation enables continuous improvement and learning through implementation of recommendations, understanding and incorporation of lessons learned from past evaluations into new strategies, programmes and projects.

The planning begins with the identification of ideas in consultation with stakeholders. The Project Manager and relevant Offices and Units then formulate the project/programme document. The Project Manager  is further responsible for consulting already existing Evaluation Plans to ensure coordination with evaluations that may take place at the same time or in the same geographical or thematic areas.

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Evaluation in the approval and revision process of projects and programmes

When preparing or revising a project or programme document, IEU needs to be consulted prior to submitting any document for clearance in ProFi.

The following evaluation criteria need to be included in the paragraph on evaluation:

1. Type of evaluation

1.1) Mid-term and/or final evaluation;

1.2) Independent Project Evaluation, Participatory Self-Evaluation or In-Depth Evaluation;

1.3) Rationale for this choice.

A mid-term evaluation is formative in nature and typically used to assess achievements half-way through the project or programme and to derive lessons for implementation.
A final evaluation is performed shortly before the end of a project (or of a project's phase) to ensure evaluation capacity. The aim is to determine the extent to which planned and unplanned objectives and outcomes were achieved, to identify the factors of success or failure, to assess the sustainability of the benefits generated, and to draw conclusions that may inform future programming, policy making and overall organizational learning.

Further information (please click): Evaluation Criteria

2. Purpose of the evaluation

2.1) Purpose (e.g. utilization of evaluation findings, capture innovative dimensions, plan for future project phase, present findings at a specific event etc.)

Further information (please click): Evaluation Handbook, Chapter 2c

3. Timing 

3.1) Year of the evaluation;

3.2) Time plan for evaluation preparation and implementation;

3.3) Indicate whether, in the case of a project extension, initially planned evaluations are rescheduled.

Recommended time plan: In-Depth Evaluations (IDE): 10-12 months, Independent Project Evaluations (IPE): 6 months. Participatory Self Evaluations (PSE): 2-3 months.

Please note that a final evaluation needs to be undertaken before completion of each project or programme.

For all projects or programmes with a duration of more than four years, a mid-term, as well as a final evaluation is required.

Further information (please click): Evaluation Handbook

4. Prior evaluation

4.1) Year, type and main evaluation findings and recommendations of prior evaluations, if any.

5. Evaluation budget

5.1) Amount reserved for evaluation (in the budget table under budget line 5700 as well within the  evaluation paragraph).

The recommended minimum amounts are:

-) USD 30,000 for Independent Project Evaluations,
-) at least USD 60,000-80,000 for an In-depth Evaluation (normally 2-3 per cent of the overall budget should be reserved for evaluation);
-) For a Participatory Self-Evaluation, no budget is required for a stakeholders' response-modality but USD 20,000 for the workshop-modality.

6. Evaluation management

6.1) Roles and responsibilities of the Project Manager, the main stakeholders and IEU in the evaluation process (in line with the matrixes on Evaluation Roles and Responsibilities).

Further information (please click):  Evaluation Step-by-Step

 

Please find further, detailed information on the various pages of this website, especially: Evaluation Step-by-Step, Evaluation Tools and the Evaluation Handbook

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Resource Mobilization

Evaluation reports, through evidence based findings and thorough analysis, allow UNODC to show Donors and Member States the work that has been achieved, the positive outcomes of UNODC's engagement as well as the gaps that remain to be filled.

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During the Implementation

Mid-term evaluations also provide important findings and recommendations which point out the positive and the negative aspects of the work being conducted. By undertaking an evaluation and by following its recommendations, an Organization can ensure success and prevent easily avoidable mistakes from happening. This allows UNODC to reach its goals and achieve planned outcomes as set in its strategies.

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