Evaluation Step by Step

 

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 Link to Tools & Guidance.


 

 

PLANNING AN EVALUATION AT THE DESIGN STAGE

All UNODC projects require an evaluation.

Evaluation planning starts as early as the project or programme is designed. Consultation among evaluation stakeholders, including Member States, should be engaged to ensure a common understanding of the purpose and scope, to properly budget for the evaluation activities, and to clearly assign roles and responsibilities.

When designing projects or programmes, Project Managers are responsible for consulting already existing Evaluation Plans (Country or Regional Evaluation Plans) to ensure coordination with evaluations that may take place at the same time or in the same geographical or thematic areas.

a) Cluster Evaluation

Guidelines for Cluster Evaluations

b) Human Rights and Gender Equality

Mainstreaming Human Rights and Gender Equality

c) Flowcharts of the evaluation process

Flowchart of an Independent Project Evaluation (Flujorama para evaluaciones independientes de proyecto)     

Flowchart of an In-depth Evaluation (Flujorama para evaluaciones en profundidad)

d) Evaluation Handbook  

Evaluation Handbook

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APPROVING PROCESS

Submitting offices must undertake mandatory consultations with IES for all projects and programmes (and revisions to the same)  to be approved either by the PRC or the Direct Approval process. To avoid last minute changes, consultations with IES should be undertaken well before the project document/project revision is submitted in ProFi for clearance.

IES provides guidance regarding details of the tentative evaluation to be included in the paragraph on evaluation in the project document or project revision document (see templates below):

1) Type of evaluation (mid-term/final and Independent Project Evaluation, In-depth Evaluation or Cluster Evaluation); 2) quarter and year to initiate the evaluation; 3) amount to be reserved for the evaluation as calculated with the evaluation budget matrix (please send a request to IES); 4) use of evaluation results; 6) prior evaluation; and, 7) whether a cluster evaluation of several projects is planned (requires pre-consultation with IES). 

For more details, see:

Evaluation in the Project/Programme Cycle

Special Message: Approval Process - mandatory Consultation with IES

New template for the paragraph on evaluation in project documents

New template for the paragraph on evaluation in project revisions

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UNDERTAKING AN INDEPENDENT PROJECT EVALUATION

Undertaking an evaluation process implies early preparation to lay the groundwork for a timely and, therefore, relevant and useful evaluation. In light of the high levels of engagement of evaluation users and stakeholders in this process, the role of the Project Manager in scheduling the evaluation is critical to success. Depending on the complexity and size of the evaluation, the preparation period may vary.

The evaluation is initiated by the Project Manager in the on-line evaluation management application Unite Evaluations. See Guidance on how to log in and initiate the evaluation.

a) Flowchart of the evaluation process

Flowchart of an Independent Project Evaluation (Flujorama para evaluaciones independientes de proyecto)   

b) Terms of Reference (ToR)

Guidelines for Evaluation ToR

Template for ToR ( Plantilla de TdR de evaluación)

c) Mainstreaming Human Rights and Gender Equality in evaluation processes

Mainstreaming Human Rights and Gender Equality

UNEG Guidance - Integrating Human Rights and Gender in Evaluations

d) Inception Report

Guidelines for Inception Report

Template for Inception Report ( Directrices para los informes de inicio)

e) Evaluation Report and Evaluation Brief

Guidelines for Evaluation Reports

Template Report (Plantilla de informe de evaluación)

Typographic StylesUN Spelling

Evaluation Brief template (Plantilla de síntesis de evaluación)

Quality Assessment for Independent Project and In-Depth Evaluation Reports

f) Evaluation Handbook - further information

Evaluation Handbook

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UNDERTAKING AN IN-DEPTH EVALUATION

The key steps when undertaking an evaluation include carrying out the desk review, participating in the team briefing, developing the evaluation methodology, undertaking the necessary field visits, presenting the preliminary findings and drafting the evaluation report.

An In-depth evaluation is initiated by IES in the on-line evaluation management application Unite Evaluations

a) Flowchart of the evaluation process

Flowchart of an In-depth Evaluation (Flujorama para evaluaciones en profundidad)

b) Terms of Reference (ToR)    

Guidelines for Evaluation ToR

Template for ToR (Plantilla de TdR de evaluación)

c) Mainstreaming Human Rights and Gender Equality in evaluation processes

Mainstreaming Human Rights and Gender Equality

UNEG Guidance - Integrating Human Rights and Gender in Evaluations

d) Inception Report

Guidelines for Inception Report

Template for Inception Report (Directrices para los informes de inicio)

e) Evaluation Report and Evaluation Brief

Guidelines for Evaluation Reports,  

Template Report (Plantilla de informe de evaluación);

Typographic Styles, UN Spelling

Evaluation Brief template (Plantilla de síntesis de evaluación) 

Quality Assessment for Independent Project and In-Depth Evaluation Reports

f) Evaluation Handbook

Evaluation Handbook

When drafting the evaluation report, the mandatory Guidelines for Evaluation Reports and the Template Report must be consulted and used.  

The Template Report is used by writing the new text on top of the text laid out in the word file to adopt the correct format and style. Please remember to download the word file of the Template Report and save locally before using it.

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USING THE EVALUATION

The evaluation process does not end when the project is finalised and an evaluation report is submitted. In fact, learning and active use of knowledge generated from the evaluation for future planning of projects is the most important element of the evaluation exercise.

The Evaluation Follow-up Plan is prepared in the on-line evaluation management application Unite Evaluations.

For more details, see:

Evaluation Handbook

 

 

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