Registration guidelines

I. General information

Rules of Procedure of Functional Commissions of ECOSOC:

General principle (Rule 39)
Unless the commission decides otherwise its meetings shall be held in public.

Participation of non-Member States (Rule 69)
The commission shall invite any Member of the United Nations that is not a member of the commission, and any other State to participate in its deliberations on any matter of particular concern to that State.
A subsidiary organ of the commission shall invite any State that is not one of its own members to participate in its deliberations on any matter of particular concern to that State.
A State thus invited shall not have the right to vote, but may submit proposals which may be put to the vote on request of any member of the commission or of the subsidiary organ concerned.

Participation of other intergovernmental organizations (Rule 74)
Representatives of intergovernmental organizations accorded permanent observer status by the General Assembly and of other intergovernmental organizations designated on a continuing basis by the Council or invited by the commission may participate, without the right to vote, in the deliberations of the commission on questions within the scope of' the activities of' the organizations.

Representation (Rule 75)
Non-governmental organizations in category I or II may designate authorized representatives to sit as observers at public meetings of the commission and its subsidiary organs. Those on the Roster may have representatives present at such meetings when matters within their field of competence are being discussed.

• The plenary meetings and the meetings of the Committee of the Whole are generally held in public. All official participants to a session (including NGOs, experts, IGOs, UN staff etc.) can take part in those meetings. Registration as public or side events participant does not provide access to meeting rooms, but side events and visitors' gallery of the plenary only. Meetings of the Committee of the Whole are intended for the negotiations of Member States, other meetings' participants can attend as observers. Informal meetings of delegations are not public and participation is limited to Member States delegations.
• All VIC grounds pass holders can access the conference building with their existing badges.
• Permanent mission staff with VIC grounds pass will not receive an additional separate badge if registered for the meeting.
• In order to be included in the official list of participants of the meeting all participants need to register for the meeting, in addition to existing access passes.
• NGO representatives registered for the meeting receive a dedicated conference badge (however annual pass holders can also enter). UNODC staff who have a VIC grounds pass can enter the meetings. UNODC staff who do not have a grounds pass (e.g. from field offices), need to register and get a badge.
• Commissary access is granted to Member States' heads of delegation or the first participant on the registration who does not enjoy access already. All UN staff receive commissary access automatically.
• All badges are pre-printed and available as of the afternoon-day before the session (this request would need to be included in an IOM to security).

II. Accessibility

Information on accessibility of the conferences of the Commissions is compiled in the Accessibility Guide.

III. Types of registration

Member States' delegations

IGOs, UN affiliate (including PNIs), UN entities

NGOs

UNODC staff without VIC grounds pass

Media

Media accreditation is administered by the United Nations Information Service (UNIS), Vienna
Email: press[at]unvienna.org

V. Access for cars

Additional cars may be allowed entry to the VIC for the duration of the conference. Requests for temporary driver passes and temporary parking permits shall be submitted via a note verbal to the Garage Administration (vicgarageadministration@un.org) with a copy to the conference organizer (unodc-sgb@un.org).

Driver passes (at Gate 1, UN Pass Office)and temporary parking permits (at Garage Administration, Rotunda next to the newspaper shop) must be picked up in advance as they will be required when accessing the VIC.

All passengers need badges. For high-level participants, the badges should be picked up at Gate 1 in advance to enable drive-in at Gate 2. Drivers need to be registered in advance as Embassy support staff, designated in the official note verbale (will not appear on list of participants).