Programmes and projects need to be designed with evaluation in mind as evaluation is an essential part of their life cycle.
When formulating a new project/programme or a revision, Project/Programme Managers should:
1) Review prior evaluation results, recommendations and lessons learned. Evaluation enables continuous improvement and learning to be used for new strategies, programmes and projects; 2) Review evaluation plans to ensure coordination and coherence of evaluation activities; 3) Carefully plan the timing of the evaluations; and, 4) Ensure sufficient funding (calculated with the Evaluation Budget Matrix). The planning stage further includes consultation with stakeholders.
All programme/project documents and revisions thereof are required to include a tentative evaluation plan. IES reviews and clears such in the Direct Approval process and for the approval process of the UNODC Programme Review Committee (PRC). To avoid last minute changes, pre-consultation with IES is recommended.
There is a Template for the evaluation paragraph in the Project Document (English), (Spanish) and the Project Revision (English), (Spanish). Required details include: 1) Type of evaluation; 2) Quarter and year to initiate the evaluation; 3) Budget (calculated with the Evaluation Budget Matrix) 4) Use of evaluation results; 6) Prior evaluations; and, 7) whether a Cluster evaluation is planned (requires consultation with IES).
Evaluation reports, through evidence based findings and thorough analysis, allow UNODC to show donors and Member States the work that has been achieved, the positive outcomes of UNODC's engagement as well as the gaps that remain to be filled.
Evaluations provide important findings and recommendations which point out the positive and the negative aspects of the work being conducted. By undertaking an evaluation and by following its recommendations, an Organization can ensure success and prevent easily avoidable mistakes from happening. This allows UNODC to reach its goals and achieve planned outcomes as set in its strategies.