Evaluation Step by Step

 

Independent Project Evaluations

In-depth Evaluations

Participatory Self-Evaluations

IMPORTANT INFORMATION ON PARTICIPATORY SELF-EVALUATIONS:

In line with the Special Message of 31 July 2014 ( please click here), the participatory self-evaluation modality will no longer be an option for projects at UNODC.

From 01 July 2014 onwards, only two types of evaluation will exist at UNODC: Independent Project Evaluations and In-Depth Evaluations. Therefore, all new projects, even with an overall budget below USD 1,000,000, need to plan for and reserve sufficient funding for an Independent Project Evaluation.
In order to ensure a smooth transition, all PSEs, which have already been planned to take place in 2014 in line with previous consultation with IEU can be conducted until 31 December 2014.

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1. Planning an Evaluation at the Design Stage

All UNODC projects require an evaluation.

Evaluation planning starts as early as the project or programme is designed. Consultation among evaluation stakeholders, including Member States, should be engaged to ensure a common understanding of the purpose and scope, to properly budget for the evaluation activities, and to clearly assign roles and responsibilities.

When designing projects or programmes, Project Managers are responsible for consulting already existing Evaluation Plans (Country or Regional Evaluation Plans) to ensure coordination with evaluations that may take place at the same time or in the same geographical or thematic areas.

a) Evaluation Criteria and plan

Evaluation Criteria by Type of Evaluation

Criteria for Independent Project Evaluation and Participatory Self-Evaluations 

Guidelines for Cluster Evaluations

Evaluation Criteria Definitions and Sample Questions

Evaluation Plan Template

Evaluation Quality Criteria Checklist - Design of Projects and Country, Regional and Thematic Programmes

In-depth Evaluation Approach Paper

b) Human Rights and Gender Equality

Mainstreaming Human Rights and Gender Equality

c) Roles and Responsibilities

Evaluation Roles and Responsibilities in Independent Project Evaluations

Evaluation Roles and Responsibilities in In-depth Evaluations

d) Evaluation Handbook

Evaluation Handbook: Chapter I and Chapter II.

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2. Approving Process

Submitting offices must undertake mandatory consultations with IEU for all projects and programmes (and revisions to the same)  to be approved either by the PRC or by Field Representatives as Direct Approval.

IEU will provide advice and assistance regarding details of the planned evaluation to be included in the new project document template (as of 14 Nov 2011), e.g. type of evaluation (mid-term, and/or final Independent Project Evaluation of Participatory Self-Evaluation), timing, purpose, evaluation roles and responsibilities as well as funding to be reserved for evaluation costs under budget line 5700.

To avoid last minute changes, consultations with IEU should be undertaken well before the project document/project revision is submitted in ProFi for clearance.

For more details, see:

Special Message: Approval Process - mandatory Consultation with IEU

IOM on Evaluation in the Planning Process

New project document template as of 14 Nov 2011

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3. Managing an Independent Project Evaluation

Managing an evaluation process implies early preparation to lay the groundwork for a timely and, therefore, relevant and useful evaluation. In light of the high levels of engagement of evaluation users and stakeholders in this process, the role of the Project Manager in scheduling the evaluation is critical to success. Depending on the complexity and size of the evaluation, the preparation period may vary.

a) Terms of Reference (ToR)

Guidelines for Evaluation ToR

Template for Evaluation ToR

b) Selection of evaluators

Guidelines for Selection of Evaluators

Evaluation Consultants Declaration of Interest

c) Evaluation Handbook

Evaluation Handbook: Chapter III

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4. Undertaking an In-depth Evaluation and Participatory Self-Evaluation

The key steps when undertaking an evaluation include carrying out the desk review, participating in the team briefing, developing the evaluation methodology, undertaking the necessary field visits, presenting the preliminary findings and drafting the evaluation report.

a) Roles and Responsibilities

Evaluation Roles and Responsibilities in In-depth Evaluations

b) Guidelines and Templates

In-depth Evaluation Approach Paper

Guidelines for Inception Report; Template for Inception Report

Guidelines for Evaluation Reports Template Report, Typographic Styles, UN Spelling

Template for producing a Participatory Self-Evaluation Report (pdf)

Template for producing a Participatory Self-Evaluation Report (Word)

Guidelines for Participatory Self-Evaluations

c) Evaluation Handbook

Evaluation Handbook: Chapter IV and Chapter V.

When drafting the evaluation report, the mandatory Guidelines for Evaluation Reports and the Template Report must be consulted and used.  

The Template Report is used by writing the new text on top of the text laid out in the word file to adopt the correct format and style. Please remember to download the word file of the Template Report and save locally before using it.

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5. Using the Evaluation

The evaluation process does not end when the project is finalised and an evaluation report is submitted. In fact, learning and active use of knowledge generated from the evaluation for future planning of projects is the most important element of the evaluation exercise.

For more details, see:

Evaluation Follow-up Plan (EFP)

Evaluation Handbook: Chapter VI.

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