As a final step of an evaluation, the Manager discusses and liaises with relevant internal and external stakeholders (Senior Management, UNODC Offices/Sections/Units, donors etc.) in order to develop an Evaluation Follow-up Plan (EFP) and a Management Response (MR).
Completing the EFP and the MR is mandatory and a pre-requisite for finalization of the evaluation process and clearance of the Final Evaluation Report by the Independent Evaluation Section. For more information see Evaluation Follow-up Plan and Management Response Guidelines and Evaluation Follow-up Plan Template
Effective communication of evaluation results contributes to organizational learning and greater accountability at UNODC. It is therefore critical that evaluation results are shared with key internal and external stakeholders to promote an informed discussion of the findings.
The event and timing of the presentation should be planned for already at the preparatory stage of the evaluation to ensure attendance of key stakeholders, especially the so-called Core Learning Partners (CLPs).
A regular meeting/conference or specific event can be used. For an In-depth Evaluation, it is often a session of the Standing Open-ended Intergovernmental Working Group on Improving the Governance and Financial Situation of UNODC (FinGoV).
A workshop with key stakeholders is a best practice to reflect and discuss on how to best use the evaluation results.
The Manager disseminates the Final Evaluation Report and the Evaluation Brief to the key stakeholders after clearance by IES.
IES further publishes Evaluation Reports and Evaluation Briefs on its website. The reports are categorized by type, year and thematic focus of the programme/project evaluated. Evaluation Briefs are 2-page documents, highlighting the key results.
IES also shares evaluation results with Member States and the Executive Director to inform strategic and evaluation-based decisions in the response to drugs, crime and terrorism.
Evaluations can only be effective in advancing UNODC's work if they are used. See some examples below on the usage of results. See also the Evaluation Handbook: Chapter 6: Using evaluation results
EVIDENCE GATHERED THROUGH EVALUATION
1) shows stakeholders actual benefits accrued; 2) supports decisions about replication, scaling up successful practices or designing future interventions; 3) changes ideas and understanding; 4) identifies capacity and resources gaps; 5) guides policy strategy and funding decisions. Moreover, an evaluation is not only an evaluation report but a whole process which in itself may provide space for reflection (e.g. during data collection and analysis) and generate valuable learning.
The web-based evaluation management and knowledge sharing tool, Unite Evaluations, is used for managing all of UNODC evaluations. It also provides insights on the evaluation portfolio, facilitates access to evaluation recommendations and lessons learned, as well as reports evaluation results vis-à-vis the SDGs.
Meta-syntheses of completed evaluations are produced by IES to increase knowledge and awareness of recurring recommendations and lessons learned, as well as increase the utility of evaluation results.
EXTERNAL QUALITY ASSESSMENT OF EVALUATION REPORTS
IES commissions independent external quality assessments (EQAs) of all completed evaluation reports, which provides for an opportunity to track and use the knowledge gained from evaluations as part of on-going organizational learning.