Registration - Non-Governmental Organizations

Please note the organizational arrangements for the 30th session of the Commission on Crime Prevention and Criminal Justice.

In order to register, an official letter signed by the Head of the Organization needs to be shared with the members of the delegation, in order to enable them to register in INDICO by 12 May 2021.

The letter should clearly indicate: 

  1. one person who may be nominated as in-person participant (optional)
  2. (Note: There will be in the plenary/COW room eight seats for NGOs in consultative status with ECOSOC reserved in the Plenary/COW hall, which will be assigned on a “first come first served”-basis (through INDICO registration).
  3. one person who may be nominated as online ‘speaker’ for the Plenary
  4. In line with past practice, in which NGOs in consultative status with ECOSOC could follow proceedings of the COW as observers, the online ‘speaker’ for the Plenary of the NGO in consultative status with the ECOSOC will also receive the online ‘observer’ role for the Committee of the Whole (COW).
  5. online ‘observers’ who will be registered as participants for the session and can follow the Plenary proceedings and the PNI workshop on the webcast.

NUMBER OF PARTICIPATION

In-person participation:                                                                                                       

1 in-person participant may be nominated (optional). Eight seats for NGOs in consultative status with ECOSOC will be reserved in the Plenary/COW hall, which will be assigned on a “first come first served”-basis. 

Online participation:

1 ‘speaker’ for Plenary meetings. In line with past practice, in which NGOs in consultative status with ECOSOC could follow proceedings of the COW as observers, the online ‘speaker’ for the Plenary of the NGOs in consultative status with the ECOSOC will also receive the online ‘observer’ role for the Committee of the Whole (COW).

Observers who will be registered as participants for the session and can follow the Plenary proceedings and the PNI workshop on the webcast.

REGISTRATION PROCESS – INDICO

Registration for participation in the 30th session of the Commission has to be done via the United Nations registration platform INDICO. INDICO is based on the principle of self-registration by the individual participants. Each participant attending in-person or online must register in INDICO with his/her personalized INDICO profile (please see below under “steps to register”).

REGISTRATION PERIOD

Registration in Indico will open

on Monday, 26 April and close on Wednesday, 12 May 2021.

***Click here to register ***

    

STEPS TO REGISTER FOR DELEGATES

Every participant has to have a personalized INDICO profile. (create one here)

To register for the event, go to the event form in Indico and click on “apply”. In the form, all fields marked with * are mandatory.

Documents to be uploaded by the delegate:  Official letter signed by the Head of Organization   

Guides: Profile creation and Register for an event [video]

NOTE:   Late registration and switching of roles will not be possible. The numbers of both in-person as well as online participants per delegation will be limited and, as such, delegations are encouraged to register as early as possible. 

ONLINE ACCESS AND PARTICIPATION

One online speaking slot for the plenary meetings will be assigned to each participating NGO in consultative status with ECOSOC.

“Speakers” will receive a speaker link that technically enables them to request the floor. It is possible that more speakers use the speaker link jointly from the same device.

NGO representatives nominated to participate in-person who want to have also an additional online speaker’s role for the plenary proceedings need to be also registered as online speaker in the official letter.

The proceedings of the plenary and the PNI workshop can be followed on the webcast. The consultations on draft resolutions in the COW, including the pre-session informal consultations, will not be webcast.

In line with past practice, in which NGOs in consultative status with ECOSOC could follow proceedings of the COW as observers, the online ‘speaker’ for the Plenary of the NGO in consultative status with the ECOSOC will also automatically receive the online ‘observer’ role for the Committee of the Whole (COW).

STATEMENTS DURING PLENARY

In line with the organizational arrangements for the session, up to three NGOs with ECOSOC status per agenda item may make statements during the regular session, time permitting. These statements are limited to three minutes. The NGO speakers for the agenda items will be established through the Alliance of NGOs on Crime Prevention and Criminal Justice, in coordination with the Civil Society Unit of the UNODC. For further information kindly contact secretary@crimealliance.org or unodc-ngounit@un.org.)

Member States, UN Entities, IGOs and NGOs may also submit pre-recorded video statements. The statements have to comply with the time limitation. The videos need to be transmitted to unov-conference.statements@un.org by 11 May 2021. For the technical details, please consult the guide on video statements.

IN-PERSON PARTICIPATION

Access to the Plenary/COW Hall is limited to one delegate per Organization at any given time under the conditions mentioned below:

FLOATING BADGES

The Secretariat will issue two types of badges to delegates who have been registered as in-person participant to the Conference:

  1. Individual badges for in-person registered participants
  2. Floating delegation badges without individual participants names (1 per NGO – 8 seats are available for NGOs in consultative status with ECOSOC assigned on a “first come first served”-basis).

In order to allow for sufficient physical distancing measures in the conference rooms, only participants with both the individual main badge and the floating badge are allowed into the conference room.

Floating badges can be picked up on Friday, 14 May, prior to the pre-session consultations, at Gate 1 from 11 am to 1 pm, as well as Monday, 17 May, 7:30 am-10 am.

COVID-19 PREVENTIVE MEASURES

Participants intending to travel from abroad should familiarize themselves, before planning their travel, with the special measures in place relating to the entry into Austria, as well as with the requirements for the return trip to the home destination.

Before entering the VIC, all in-person participants must have a negative COVID (PCR or rapid antigen) test. The test must not older than 72 hours (PCR test) or 48 hours (rapid antigen test).

All in-person participants are required to observe the COVID-19-related sanitary measures during the whole session. The most recent version will be published on the website of the Commission. In particular participants may not attend the meeting if they show symptoms associated with COVID-19.

In line with the system used in the UN headquarters building in New York, participants automatically declare, by swiping their badge on entry to the VIC, as a condition of their entry that they:

  • Have not been diagnosed with COVID-19 in the last 14 days;
  • Have not had symptoms consistent with COVID-19 in the last 14 days; and
  • Have not had close contact with someone with COVID-19 or symptoms consistent with COVID-19 in the last 14 days.
  • Agree to assume any health risks related to their attendance.
  • Are familiar with and will adhere to the provisions set out in the “Guidance for in-person participants”, in particular, fill in the contact tracing sheets provided for in-person participants.

Participants who join the 30th session in person are encouraged to take a COVID-19 rapid test at Austria Center (U1 Kaisermuehlen and Drive-In) before entering the VIC. Tests are free of charge and available for everybody, including persons without health insurance in Austria. Please register and make an appointment online https://www.acv.at/en/rapid-testing/ and bring a photo ID.