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All UNODC projects require an evaluation. Evaluation planning starts as early as the project or programme is designed. Consultation among evaluation stakeholders, including Member States, should be engaged to ensure a common understanding of the purpose and scope, to properly budget for the evaluation activities, and to clearly assign roles and responsibilities. When designing projects or programmes, Project Managers are responsible for consulting already existing Evaluation Plans (Country or Regional Evaluation Plans) to ensure coordination with evaluations that may take place at the same time or in the same geographical or thematic areas.
a) Evaluation Criteria and plan Evaluation Criteria by Type of Evaluation Criteria for Independent Project Evaluation Guidelines for Cluster Evaluations Evaluation Criteria Definitions and Sample Questions In-depth Evaluation Approach Paper b) Human Rights and Gender Equality Mainstreaming Human Rights and Gender Equality c) Flowcharts of the evaluation process Flowchart of an Independent Project Evaluation (Flujorama para evaluaciones independientes de proyecto) Flowchart of an In-depth Evaluation (Flujorama para evaluaciones en profundidad) d) Evaluation Handbook Evaluation Handbook |
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Submitting offices must undertake mandatory consultations with IES for all projects and programmes (and revisions to the same) to be approved either by the PRC or by Field Representatives as Direct Approval. IES will provide advice and assistance regarding details of the planned evaluation to be included in the new project document template (as of 14 Nov 2011), e.g. type of evaluation (mid-term, and/or final Independent Project Evaluation of Participatory Self-Evaluation), timing, purpose, evaluation roles and responsibilities as well as funding to be reserved for evaluation costs in a separate WBSE. To avoid last minute changes, consultations with IES should be undertaken well before the project document/project revision is submitted in ProFi for clearance. For more details, see: Evaluation in the Project/Programme Cycle Special Message: Approval Process - mandatory Consultation with IES IOM on Evaluation in the Planning Process New template for the paragraph on evaluation in project documents New template for the paragraph on evaluation in project revisions |
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Undertaking an evaluation process implies early preparation to lay the groundwork for a timely and, therefore, relevant and useful evaluation. In light of the high levels of engagement of evaluation users and stakeholders in this process, the role of the Project Manager in scheduling the evaluation is critical to success. Depending on the complexity and size of the evaluation, the preparation period may vary. a) Flowchart of the evaluation process Flowchart of an Independent Project Evaluation (Flujorama para evaluaciones independientes de proyecto) b) Terms of Reference (ToR) Template for ToR ( Plantilla de TdR de evaluación) c) Selection of evaluators Guidelines for Selection of Evaluators Evaluation Consultants Declaration of Interest d) Mainstreaming Human Rights and Gender Equality in evaluation-processes Mainstreaming Human Rights and Gender Equality UNEG Guidance - Integrating Human Rights and Gender in Evaluations e) Inception Report Guidelines for Inception Report Template for Inception Report ( Directrices para los informes de inicio) f) Evaluation Report and Evaluation Brief Guidelines for Evaluation Reports Template Report ( Plantilla de informe de evaluación) Quality Assessment for Independent Project and In-Depth Evaluation Reports Evaluation Brief template ( Plantilla de síntesis de evaluación) g) Evaluation Handbook - further information |
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The key steps when undertaking an evaluation include carrying out the desk review, participating in the team briefing, developing the evaluation methodology, undertaking the necessary field visits, presenting the preliminary findings and drafting the evaluation report. a) Flowchart of the evaluation process Flowchart of an In-depth Evaluation (Flujorama para evaluaciones en profundidad) b) Guidelines and Templates In-depth Evaluation Approach Paper Guidelines for Inception Report; Template for Inception Report ( Directrices para los informes de inicio); Guidelines for Evaluation Reports, Template Report ( Plantilla de informe de evaluación); Typographic Styles, UN Spelling Evaluation Brief template ( Plantilla de síntesis de evaluación ) c) Evaluation Handbook When drafting the evaluation report, the mandatory Guidelines for Evaluation Reports and the Template Report must be consulted and used. The Template Report is used by writing the new text on top of the text laid out in the word file to adopt the correct format and style. Please remember to download the word file of the Template Report and save locally before using it. |
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The evaluation process does not end when the project is finalised and an evaluation report is submitted. In fact, learning and active use of knowledge generated from the evaluation for future planning of projects is the most important element of the evaluation exercise. The Evaluation Follow-up Plan is prepared in the ProFi Evaluation Application. For more details, see: Evaluation Follow-up Plan (EFP) Evaluation Handbook |
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