Format
The session will be held in the six official languages of the United Nations in a hybrid format with both in-person and online components.
Two daily meetings of 3-hours each will take place on the understanding that the online interventions using a remote interpretation platform do not exceed thirty minutes per meeting, in accordance with the policy to mitigate the adverse auditory health impact on (simultaneous) interpreters. In the unlikely event that online interventions last longer than thirty minutes in a given meeting, the duration of the meeting would revert back to the standard hybrid duration of two hours.
Delegations may choose to participate in the formal meetings in person, through Zoom with remote simultaneous interpretation, or by both means.
Meeting times
The meetings of the third session will be held from 10:00 a.m. to 1:00 p.m. and from 3:00 p.m. to 6:00 p.m. New York local time.
Conference room
The in-person meeting will be held in the Trusteeship Council Chamber at UNHQ which has the capacity to accommodate two delegates for Member States, Holy See, Palestine and the European Union and one delegate per multi-stakeholder organization.
The afternoon meeting from 3:00 p.m. to 6:00 p.m. on 6 September will be held in Conference Room 1.
The meeting will be available live and on demand on the UN Web TV website.
Online speakers will be connected remotely through Zoom with remote simultaneous interpretation.
Technical instructions:
Please use the following format for your name:
Registration for the meeting will be done through the self-registration platform Indico. The registration process will be open from Friday, 29 July until Friday, 26 August 2022 6 p.m., New York time.
Participants are kindly asked to register through their personalized Indico account. A video tutorial on how to create an account and sign up for an event can be found here. Frequently asked questions on Indico can be found here.
Other interested relevant non-governmental organizations, civil society organizations, academic institutions and private sector organizations (as per paragraph 9 of General Assembly resolution 75/282), which were approved by the Ad Hoc Committee (see Annex I to document A/AC.291/6) need to register their in-person delegates in Indico by Monday, 22 August 6 p.m. New York time, indicating in the Indico registration system that they require a grounds pass to enter the meeting venue. The secretariat to the Ad Hoc Committee will provide these grounds passes.
Non-governmental organizations in consultative status with the Economic and Social Council are kindly asked to follow the guidance of the NGO Branch, DESA, who approves requests for UN grounds passes from ECOSOC-accredited NGOs. For more information visit https://csonet.org/?menu=86.
Intergovernmental organizations (accredited to the United Nations as observers) that do not have offices in New York should follow the procedure specified under “Guidelines for intergovernmental organizations away from New York”, which are posted on the Protocol and Liaison Service website (https://www.un.org/dgacm/en/content/protocol), under “Meetings”.
Passes for members of official delegations to all meetings at Headquarters on the official calendar are authorized by the Protocol and Liaison Service (tel.: 212-963-7181) and processed by the Pass and Identification Unit, whose office is located at 320 East 45th Street (FF Building). Guidelines on eRegistration and answers to frequently asked questions can be found on the Protocol and Liaison Service website (https:// www.un.org/dgacm/en/content/protocol).
Please contact accessibilitycentre@un.org if accessibility accommodations are required, including requests by a delegation for accessible seating, in line with the provisions of General Assembly resolution 73/341. Every effort will be made to facilitate reasonable advance requests.
Travel of delegates
At present there are no funds to facilitate travel of participants to this meeting. All arrangements for travel, including visas, accommodation, and transportation, are the responsibility of participants.
Visa support
If requested by a Permanent Mission the secretariat may issue a visa support note verbale to Member State delegates. The secretariat is not able to issue visa support letters to representatives of multi-stakeholder organizations.
The organization of side events and the participation therein is the responsibility of the organizers. The Secretariat would like to support by publishing the information on the events on the website of the Ad Hoc Committee, as provided by the organizers including the information of the focal point for any queries. If organizers wish to make information on their event available at the Ad Hoc Committee webpage, they are kindly requested to complete the following form.
You will find the list of side events on this page.
The secretariat hereby informs all delegations that should they wish to co-sponsor a proposal, they may indicate such a wish upon invitation by the Chair at the meeting, prior to the consideration of the proposal. They may also express the wish to co-sponsor a proposal by email to the Ad Hoc Committee secretariat (cybercrimeahc@un.org) using the official email of the respective Permanent Mission, prior to the consideration of the relevant proposal. Once a proposal is adopted, the secretariat can no longer alter the list of sponsors of a given proposal.