registration-ngos

Registration - Non-Governmental Organizations

Please click here for the revised organizational arrangements for the 64th session of the Commission on Narcotic Drugs.

An official letter signed by the Head of the Organization, clearly indicating:

a) one person may be nominated as in-person participant
(Note: a total of 8 seats for NGOs in consultative status with ECOSOC will be reserved in the Plenary Hall, which will be coordinated through the Vienna NGO Committee on Drugs)
b) one person may be nominated as online speaker for the Plenary
(Note: A fixed number of online speaking slots for the plenary meetings will be assigned to participating NGOs in consultative status with ECOSOC. The slots will be distributed in coordination with the Vienna NGO Committee on Drugs)
c) online observers who will be able to follow the Plenary proceedings on the webcast.

The letter signed by the Head of the Organization needs to be shared with the members of the delegation, in order to enable them to register in INDICO by 7 April 2021.

NUMBER OF PARTICIPATION

In-person participation:

1 in-person participant may be nominated (optional) for Plenary meetings with in-person audience (see revised organizational arrangements). A total of 8 seats for NGOs in consultative status with ECOSOC will be reserved in the Plenary Hall, which will be coordinated through the Vienna NGO Committee on Drugs.

Online participation:

1 speaker for Plenary meetings. A fixed number of online speaking slots for the plenary meetings will be assigned to participating NGOs in consultative status with ECOSOC. The slots will be distributed in coordination with the Vienna NGO Committee on Drugs.

Observers who will be able to follow the proceedings of the Plenary on the webcast

REGISTRATION PROCESS – INDICO

Registration for participation in the Conference has to be done via the United Nations registration platform INDICO. INDICO is based on the principle of self-registration by individual participants. Each participant attending in-person or online must register in INDICO with his/her personalized INDICO profile (please see below under “steps to register”).

REGISTRATION PERIOD

Registration is open from
Wednesday, 24 March until Wednesday, 7 April 2021.

***Click here to register ***

STEPS TO REGISTER FOR DELEGATES

Every participant has to have a personalized INDICO profile (create one here)

To register for the event, go to the event form in Indico (please see link above) and click on “apply”. In the form, all fields marked with ^* are mandatory.

Documents to be uploaded by the delegate: Official letter signed by the Head of the Organization.

Guides:
Profile creation and Register for an event [video]
Step-by-step guide: ID creation and registration – 64^th CND [pdf]

NOTE: Late registration and switching of roles will not be possible. The numbers of both in-person as well as online participants per delegation will be limited and, as such, delegations are encouraged to register as early as possible.

IN-PERSON PARTICIPATION

In accordance with the revised organizational arrangements, Plenary meetings with in-person audience will be limited to:

Opening session (including election of officers, adoption of agenda; ceremonial opening segment commemorating the anniversaries of the 1961 and the 1971 Conventions and adoption of the Joint statement on the COVID-19 pandemic at the opening of the general debate):
Monday, 12 April 2021, 9-11 a.m.
Consideration of WHO/ECDD Recommendations:
Wednesday, 14 April 2021, 12 noon – 2 p.m.
Closing session (including adoption of resolutions and report):
Friday, 16 April 2021, 3 to 5 p.m.

Access to the Plenary Hall is limited to one delegate per Organization at any given time under the conditions mentioned below:

FLOATING BADGES
The Secretariat will issue two types of badges to delegates who have been registered as in-person participants to the Conference:
1) Individual main badges for in-person registered participants
2) Floating delegation badges without individual participants' names (1 per Organization) for plenary meetings with in-person audience

In order to allow for physical distancing measures in the conference room, only participants with both the individual main badge and the floating badge are allowed into the conference room.

They will be handed out together with the individual badges at the registration desk at Gate 1. The badges can be picked up on Friday, 9 April, prior to the pre-session consultations, at Gate 1 from 9 am to 12 noon.

ONLINE ACCESS AND PARTICIPATION

In line with the Rules of Procedure of the Functional Commissions of ECOSOC, NGOs in consultative status with ECOSOC may participate in the session of the Commission. NGOs in consultative status with ECOSOC may nominate one online speaker for the Plenary meetings. Please note that a fixed number of online speaking slots for the plenary meetings will be assigned to participating NGOs in consultative status with ECOSOC. The slots will be distributed in coordination with the Vienna NGO Committee on Drugs. In addition, NGOs in consultative status with ECOSOC may nominate observers, who will be able to follow the proceedings of the Plenary on the webcast.

“Speakers” will receive a speaker link that technically enables them to request the floor. It is possible that more speakers use the speaker link jointly from the same device.

In order to allow for broad participation, the meetings of the Plenary will be webcast.

NGO representatives nominated to participate in-person, who want to have also an online speaker’s role, also need to be registered as the online speaker in the official letter.

STATEMENTS DURING PLENARY

All statements of Member States and other stakeholders shall be limited to three minutes. In line with past practice, statements made during the general debate shared with the Secretariat, including longer versions, will be posted on the website of the Commission, unless indicated otherwise.

The list of speakers for the general debate will be established on a “first come, first served” basis, differentiating only between ministers and other high-level speakers. The registration period for the general debate starts on 22 March and ends on 7 April 2021 (unodc-sgb@un.org, cc: zsoka.williams@un.org).

Delegations intending to deliver a statement under other agenda items, may inform the Secretariat as of 22 March 2021, by indicating the agenda item as well as the representative who will deliver the statement. These statements should also be limited to three minutes.

UN Entities, IGOs and up to three NGOs per agenda item (coordinated by the Vienna NGO Committee on Drugs) may make statements during the regular session, time permitting.

Instead of delivering a statement “live”, Member States, UN Entities, IGOs and NGOs may submit pre-recorded video statements for the general debate. The statements have to comply with the time limitation. For the technical details, please consult the guide on video statements published on the website of the Commission.

COVID-19 PREVENTIVE MEASURES

All in-person participants are required to observe the COVID-19-related sanitary measures during the whole session. The most recent version will be published on the website of the Commission. In particular participants may not attend the meeting if they show symptoms associated with COVID-19.

In line with the system used in the UN headquarters building in New York, participants automatically declare, by swiping their badge on entry to the VIC, as a condition of their entry that they:
(i) Have not been diagnosed with COVID-19 in the last 14 days;
(ii) Have not had symptoms consistent with COVID-19 in the last 14 days; and
(iii) Have not had close contact with someone with COVID-19 or symptoms consistent with COVID-19 in the last 14 days.
(iv) Have proof of a negative COVID-19 test, not older than 72 hours for a PCR Test and 48 hours for a Rapid Antigen Test.
(v) Agree to assume any health risks related to their attendance.
(vi) Are familiar with and will adhere to the provisions set out in the “Guidance for in-person participants”.

Participants who join the 64th session in person can take a COVID-19 rapid test at Austria Center (U1 Kaisermuehlen and Drive-In) before entering the VIC. Tests are free of charge and available for everybody, including persons without health insurance in Austria. Please register and make an appointment online https://www.acv.at/en/rapid-testing/ and bring a photo ID.

United Nations

Office on Drugs and Crime