The session will be held in the six official languages of the United Nations in a hybrid format with both in-person and online components.
Two daily meetings of 3-hours each will take place on the understanding that the online interventions using a remote interpretation platform do not exceed thirty minutes per meeting, in accordance with the policy to mitigate the adverse auditory health impact on (simultaneous) interpreters. In the unlikely event that online interventions last longer than thirty minutes in a given meeting, the duration of the meeting would revert back to the standard hybrid duration of two hours.
Delegations may choose to participate in the formal meetings in person, through Zoom with simultaneous interpretation, or by both means.
The meetings of the sixth session will be held from 10:00 a.m. to 1:00 p.m. and from 3:00 p.m. to 6:00 p.m. New York local time.
On 29, 30 and 31 August 2023 additional night meetings will be held from 7:00 p.m. to 10 p.m. each day.
The meeting will be held in Conference Room 1 at UNHQ which has the capacity to accommodate two delegates for Member States, Holy See, Palestine and the European Union and one delegate per multi-stakeholder organization.
Full membership informal consultations will be held in Conference Room 3, in hybrid format and in English only. The conference room can accommodate two delegates per Member State, as well as the Holy See, Palestine and the European Union.
The meeting will be available live and on demand on UN Web TV and on the webpage of the sixth session.
The organization of side events and the participation therein is the responsibility of the organizers. The Secretariat would like to support by publishing the information on the events on the website of the Ad Hoc Committee, as provided by the organizers including the information of the focal point for any queries. If organizers wish to make information on their event available at the Ad Hoc Committee webpage, they are kindly requested to complete the following form.
You will find the list of side events on this page.
Registration for the meeting will be done through the self-registration platform Indico. The registration process will be open from Monday, 24 July to Friday, 18 August 2023, 6 p.m., New York time.
Participants are kindly asked to register through their personalized Indico account. A video tutorial on how to create an account and sign up for an event can be found here. Frequently asked questions on Indico can be found here.
Permanent Missions may designate an Indico 'Focal Point'. See more information here.
Visa support letter
If requested by a Permanent Mission, the secretariat may issue a visa support letter to Member State delegates. Permanent Missions are asked to contact the secretariat with an official note verbale at email@example.com no later than three weeks before the date of arrival.
When requesting the visa letter for meeting participants kindly provide the following:
Note that Member States delegates should apply for G-type visas and multi-stakeholders can apply for C-2 visas. Both types are exempt from fees. The United Nations cannot assist if delegates and other participants choose to obtain other types of visas.
Please note that approval of the registration in Indico does not automatically generate a grounds pass. Participants should follow the steps below to obtain grounds passes.
Passes for members of official delegations to all meetings at Headquarters on the official calendar are authorized by the Protocol and Liaison Service (tel.: 212-963-7181) and processed by the Pass and Identification Unit, whose office is located at 320 East 45th Street (FF Building). Guidelines on eRegistration and answers to frequently asked questions can be found on the Protocol and Liaison Service website (https:// www.un.org/dgacm/en/content/protocol). Permanent Missions in New York are responsible for providing information that enables delegates to obtain their pass at the Pass & Identification Unit.
Intergovernmental organizations (accredited to the United Nations as observers) that do not have offices in New York should follow the procedure specified under “Guidelines for intergovernmental organizations away from New York”, which are posted on the Protocol and Liaison Service website (https://www.un.org/dgacm/en/content/protocol), under “Meetings”.
Non-governmental organizations in consultative status with the Economic and Social Council are kindly asked to follow the guidance of the NGO Branch, DESA, who approves requests for UN grounds passes from ECOSOC-accredited NGOs. For more information visit https://csonet.org/?menu=86.
Other interested relevant non-governmental organizations, civil society organizations, academic institutions and private sector organizations (as per paragraph 9 of General Assembly resolution 75/282), which were approved by the Ad Hoc Committee (see Annex I to document A/AC.291/6) need to register their delegates in Indico by Monday, 14 August 6 p.m. New York time, indicating in the Indico registration system that they require a grounds pass to enter the meeting venue. The secretariat to the Ad Hoc Committee will provide these grounds passes.
In addition, multi-stakeholders with special events passes are advised that passes cannot be replaced. Should an event pass be lost, UN Security will not provide a new one and the multi-stakeholder will be prevented from attending the meeting in person.
Information for members of the press who would like to attend the sixth session can be found here. The accreditation of press is handled by the United Nations Media Accreditation and Liaison Unit, and not by the Ad Hoc Committee's Secretariat.
Please contact firstname.lastname@example.org if accessibility accommodations are required, including to arrange to borrow any equipment or assistive devices from the Accessibility Centre. A map of UNHQ with accessibility information is available here. Every effort will be made to facilitate reasonable advance requests.
Online speakers will be connected remotely through Zoom with remote simultaneous interpretation.
Please use the following format for your name:
Information on funds to facilitate travel of participants to this meeting is available here.
Delegations are encouraged to send any statements, if they are prepared in advance, in soft copy, to email@example.com and firstname.lastname@example.org clearly indicating the name of the meeting and the agenda item in the subject line of the email and at the heading of the statement, well in advance and preferably at the latest two hours before delivery, in order to facilitate a smooth interpretation of their statements into the six official languages of the United Nations.
Information regarding multi-stakeholder participation will be updated.
Delegations wishing to submit proposals must use the e-deleGATE platform, where there is a specific module for the Ad Hoc Committee (proposals and sponsorship). Member States delegates should request their Permanent Mission in New York to grant access to e-deleGATE if they do not already have it.
Sponsorship for proposals will only be accepted through the e-deleGATE platform.
Detailed instructions on how to submit or co-sponsor proposals is available here.